Rustic Elegant Wedding at The Venue at Waterstone

Amy met Ian on Match.com, after some friends encouraged her to sign up. They were both convinced it was a waste of time, until they found each other in January 2016. They were married two years later!

When Ian proposed, he took Amy to her best friend’s painting studio. Behind her blank canvas was a hand-painted sign that said “Will You Marry Me?” Amy said that even though she had a hunch he was going to propose, it was so special to her, especially to have her best friend there for such an important occasion.

Then the two were ready to start planning their dream wedding! Amy knew she wanted a rustic theme that would combine her love of horses and the outdoors with Ian’s work as a police officer. After meeting with vendors and finding her perfect Madison James dress, the theme evolved into “Rustic Elegance.” The Venue at Waterstone was the perfect location.

The color navy blue was a main theme throughout the wedding, complemented by stunning floral from Freesia in shades of purple, green, and blush. Sable and Gray created the perfect invitations to set the tone for the evening.

One of Amy’s favorite parts of the day was getting ready with her best friends, and the amazing hair and makeup artist, Anita Brown, from Elan Makeup. Amy loved having her two oldest friends as bridesmaids, and their daughters as flower girls.

Brown-Eyed Girls Acapella Quartet provided beautiful prelude music for the ceremony. Le Force Entertainment kept the party going with Amy and Ian’s favorite songs for the reception, as well as lighting to pinpoint their tables and accent the room.  Valentina Vladi Photography captured the night perfectly.


Tastefully Yours catered the dinner, and Amy and Ian had a beautiful cake from Delicious Cakes. Instead of a groom’s cake, they had a donut bar! (We love this idea!) 


Family is important to Amy and Ian, so having her Uncle Bob perform the wedding ceremony was meaningful to both of them. Another priceless family moment Amy recalled was her brother’s toast: “My brother’s toast made my day…maybe even my year…Everyone in the room that has been a part of my life since I was a child remembered the stories he told and was laughing hysterically.”

In reflecting on her wedding, Amy has some advice for future brides: “Everything will work out and it will be fine, don’t stress. It’s just one day!” After all, she said, “The best part of being married is being able to start a life with someone I love.” We wish Amy and Ian all the best in their life together!

Congratulations to the happy couple!

 

The Ideal Wedding Stationery Timeline

With this sweet but stressful time in your life, it’s always good to have a little guidance. Now that almost half of U.S. engagements span 13-18 months1, it may seem like you have all the time in the world to get the ball rolling. But do you really? Here’s a look at the estimated timeline for all things wedding stationery, in the order that you’ll need them in.

item one | SAVE THE DATE CARDS

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—–> when to send? 4-8 months before your wedding

—–> when to order?  2 months before you plan to send them out

As a stationery expert, here is my general guide for the minimum time you should allow for sending out save the date cards:

  • Guests out of the country: seven or eight months in advanced. Shipping can take a while, and they’ll need longer to plan/save up, so the more time you can give them, the better
  • Out of state guests, or guests that will have significant traveling: six months in advanced. While the mail will only take a few days, more notice is needed for your guests who will have to take off of work.
  • In town guests: four or five months in advanced. If all they have to do is block off their weekend, then it’s ok to only give them this much notice

The bottom line: You can send them out all together, or by the guidelines above. If you give them too much time (over 9 months) then they might forget, so feel out your crowd, and plan accordingly. As far as ordering goes, some companies will take up to 6 weeks from initial order to when they’re at your door, and then you will have to plan on taking time to address, stuff, and ship these. To be on the safe side, order them at least 2 months before you’ll need them.

 

item two | INVITATIONS

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—–> when to send: 8-10 weeks before your wedding

—–> when to order: 3 months before you plan to send them out

Personally, I think it is ideal for your guests to have the invitations in their hands eight weeks before the wedding. This would mean that you’d need to send them about nine weeks out. This way, they have time to plan the details, such as hotels and flights, as well as (most importantly!) giving them plenty of time to RSVP.

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This brings us to the questions: When should the RSVPs be due? Most catering companies need the final numbers 7-14 days out2 (this is being conservative, ask your caterer for specifics), so if you have your RSVPs due five weeks out, they will be to you four weeks before the wedding, which gives you two weeks to hunt down all the non-RSVPers, and finally send your final numbers to the caterer two weeks before the big day.

Ordering your invitations: This is normally a bit of a longer process than save the dates, so I’d say to be on the safe side, give yourself 2-3 months, and you’ll want another two weeks to address and send them.

 

items three and four | programs and menu cards

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——> when you’ll need them: the day of your wedding!

——> when to order them: 6-8 weeks before your wedding

Order these as soon as you have the menu and ceremony details finalized. To be on the safe side, order for 80% of your guest list, to account for the people who RSVP that they can’t come. For programs, you can dip as low as 70-65%, because many people won’t grab them (I’m not sure why, but it always happens this way!) Also, you can just order one or two menu cards per table and display them, as this bride did with our ‘Eat, Drink, and Be Married’ menus in the picture below:

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item five| place cards

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—–> when to order: place card turnaround times vary so much between vendors, because we know that it’s a time crunch between when you have your seating chart finalized and your wedding day. I have clients pre-order so I don’t get booked up, and then I have a 3-4 business day turnaround time from when they send me their list.

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Some quick info about escort cards and place cards:

  • Escort cards are the cards you put on one big table outside of your reception that tells people where they will be sitting
  • Place cards go at the actual table to tell your guests which seat they’re assigned to
  • If you have place cards, you much also have escort cards, so guests have a way of finding their seats
  • However, If you have escort cards, you don’t have to have place cards, if you’re just assigning tables, and not specific seats
  • Arrange escort cards in alphabetical order, not by table number! This is so that your guests can find their names easier!

 

I hope this cleared up all of your wedding stationery timeline questions! My name is Tori, and I am the owner of Wed Designer, a wedding stationery online shop. You can find it at www.etsy.com/weddesigner, and always feel free to email me with questions or inquiries at wed.designer@yahoo.com.

References:

1 – http://www.huffingtonpost.com/2013/01/04/average-engagement-length_n_2411353.html

2 – http://www.weddingwire.com/wedding-advice/rsvp-time/53c73b5bab58eb4f.html